During Your Mobility Programme
Before You Go Abroad
Schedule the time to prepare for the programme and set deadlines for each of the steps listed in the checklist:
All the necessary documents (application for mobility, the mobility agreement), you need to fill out in your programme office.
It is necessary to take into account the costs of a visa; transport; health insurance; accommodation (food, etc.); unforeseen expenses.
Approximate costs can be calculated on the NUMBEO website.
NB! If you are nominated for a scholarship of the host university, please note that the first payments can be made only at the end of the first month of study at the host university. Be prepared to pay expenses yourself in the first month of education.
Registration details are provided:
- in the emails from your host university
- by the mobility coordinator at your host university;
- in the fact sheets via Programme Catalogue;
- on the website of your host university.
NB! Pay close attention to the deadlines for online registration and application for an accommodation at the host university.
Make sure that your passport is valid for the entire duration of your stay abroad + the required number of months after the completion of the programme. Check this information via the Embassy / Consulate / Visa application center where you will apply for a visa.
NB! Visa applications are most often submitted no earlier than 3 months and no later than 1 month before the expected departure date. Please note that there may be difficulties with applying to the consulate or visa application center for submitting documents, so please consult the Embassy/ Consulate of your destination country for details in advance.
Realization of the fact that the things we are used to as well as our way of living might seem “wrong” or “inappropriate” to the people of another country may result in a culture shock.
- Be open to new impressions;
- Keep in touch with your home, family and friends;
- Keep up with your hobbies and try new fascinating activities;
- Communicate and make new friends;
- Learn something new every day;
- Be active (e.g. do or play sports);
- Be patient. Please mind that adaptation to living abroad takes some time;
- Bring a few touches of home with you (e.g. photos of friends and family, your favorite cup, etc.).
- Find out more about security measures for a foreigner in a country of your stay on the website of a Ministry of Foreign Affairs of your country (e.g. Russian Ministry of Foreign Affairs website).
- Upon arrival to a hosting country register in the Consulate/Embassy of your citizenship and have its emergency contacts (the information about Russian consulates can be found here).
- Upon arrival make sure you have a copy of your Consent for mobility with you.
- Always have with you your medical insurance certificate and contacts of the insurance company.
Force majeure circumstances are natural and/or manmade disasters, acts of god, military or armed conflicts, terroristic acts, accidents and other events, during which your life and health may be placed in danger.
How to act in case of Force majeure circumstances:
1. Remain calm. Take a deep breath. Reassure yourself that you can handle the situation.
2. By any accessible means immediately inform about the given situation and your status the following persons:
— the appointed hosting mobility coordinator;
— the nearest Consulate/Embassy of your citizenship;
— the appointed HSE coordinator (according to your Consent for mobility);
— your family.
When You Return
Once you have successfully completed your studies abroad and come back to HSE, you will need to submit your Transcript of Records to your Study Office to have your grades and credits transferred.
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